Welcome to a series of articles focused on Informatics in Clinical Trial execution; each article contains 500 words or fewer on the topic of choice (not including the précis and the rambling footnotes).
When a clinical trial is underway, patients are given drugs or placebos by doctors (we call them “investigators” in a trial) for a period of time. The patients visit the investigator’s office (a site) periodically where they are examined to measure their general health, to ensure that they are not having any adverse reactions to the drug, and to see if the drug is effective. The investigator enters this information into a clinical trial management system. In order to support the investigators and ensure that they are getting the data entered in a timely and accurate fashion, “monitors” are sent out to visit the sites. These monitors (frequently called CRAs) will periodically visit each site to ensure that the team are performing their duties correctly.
Risk Based Monitoring Fundamentals
In a trial that is not using RBM, the monitor will visit every site at the same fixed interval (e.g. every 10 weeks) and will effectively perform the same tasks at each site, including verifying the accuracy of 100% of the data entered (this is a called "100% Source Data Verification" or SDV). In this conventional model, the best performing site in a trial gets the same level of attention as every other site, including the worst.
RBM assesses the potential risk areas at the start of the trial and then uses ongoing risk assessments to monitor the performance of individual sites. This means that during the execution of a trial we know which sites are performing well against the specific risk indications. We can then target the monitors’ attention not just on those sites but on specific areas of concern within each site.
Specifically, the key changes that you see in a RBM trial are:
All of these steps are shown to improve trial outcomes; specifically the industry reports reductions in critical findings, lower management spending, and significant reductions in missing data.
In order to illustrate how this might look in real life, the screenshot below is from Covance’s RBM solution showing data from a real trial. In the first column all sites have a standard intervention level. Over time some sites move to higher levels of intervention and others move to lower levels. The key takeaway is that by the end of the trial we have been able to identify those sites that require very little care and feeding so the monitors can focus their efforts on those few that are still not performing at the right level.
A note on the name RBM. In a highly regulated and risk-averse world like the clinical trials business, the word “risk” invokes a visceral response. Using it without being clear that we are negating, avoiding, obliterating, or otherwise dealing with the negative effects of risk seems foolish. I am thinking that names like Common-sense-based Monitoring, Don’t-waste-time-over-there-based Monitoring, Vulcan Monitoring, may have actually improved the uptake of this excellent application of technology and process.
Disclaimer: all of these opinions are mine and do not necessarily reflect those of my employer. I aim to be agnostic in my blog entries but note that I am the Covance Product Management lead for the following products which are the best in the industry so I may have a slight bias occasionally:
- Xcellerate® Forecasting & Site Selection enables you to make more predictive choices to identify the most optimal sites and investigators by drawing on the world's largest proprietary clinical trial knowledge base.
- Xcellerate® Trial Management unites critical data systems to view, track and report crucial performance metrics across countries, studies and sites in near real time using best-in-practice industry and proprietary tools.
- Xcellerate® Monitoring allows you to proactively identify and mitigate risks by monitoring your medical, statistical and operational data to keep your trial on track. Available within our platform or as software as a service.
- Xcellerate® Insights offers clients a single, integrated gateway for 24/7 visibility of study data with actionable dashboards and reports of key performance indicators.